Host an Event in Chestermere

COVID-19 Note: Events and festivals on City property or City controlled requiring City permits, must meet current provincial and City requirements, which are subject to change.

Following the province's current health measures the City will not be issuing any special events and festival permits at this time.

We anticipate special events and festival permit approvals for 2021 to coincide with the province's opening of Step 4 of the path forward. Simple event park booking permits will be approved, under current provincial guidelines for outdoor gatherings. These permits may be revoked or terms amended at any time by the CAO or Director of Emergency Management, and without impunity.

The City of Chestermere is dedicated and passionate about special events and festivals, and we are happy to support Organizers in their pursuit to host a safe, successful and Amazing event!

Special event permits are required for those hosting events on public or city property such as roads, greenspaces, parks, facilities and Chestermere lake.

How to Plan your Event in 3 Easy Steps

1. Choose your Event Type

Not Sure What Type of Event You Are Hosting? Contact the City’s Event Office before proceeding with your application. It is the event organizer’s responsibility to identify the event type and associated deadline, and we can help you with this in advance.

  • Note:  Recreational Programs (inquiries to book a soccer field, ball diamond for team sports or pocket parks for fitness programs) and Block Parties are not considered special events and do not fall under this process.
  1. Simple Event
  2. Parades, Runs and Walks
  3. Special Events or Festival

Simple Event

A social gathering to host picnics, birthday parties, or other social events in City parks and green spaces, regardless of expected attendance. Gatherings of 200+ people may require a special event permit. Park bookings are available May to September.

List of parks available for these types of events: 

  • John Peake Park
  • Sunset Beach
  • Rainbow Falls
  • Anniversary Park does not take park bookings
  • Cove Beach does not take park bookings
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2. Complete your application

Click here to download a booking request for a SIMPLE EVENT

Click here to download a booking request for a PARADE, RUN OR WALK

Click here to download a booking request for a SPECIAL EVENT OR FESTIVAL

Once you have completed your form, you can email it to events@chestermere.ca

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3. Pay your $25 booking fee

Call the City of Chestermere City Hall at 403-207-7050 to pay your fee. 

THE BOOKING FEE IS NON-REFUNDABLE. APPLYING FOR AN EVENT DOES NOT GUARANTEE THAT YOUR EVENT WILL BE APPROVED. The City assumes no liability if an event is not approved — Selling tickets, advertising, gaining sponsorship and other activities done prior to event approval is done at the risk of the event organizer.

Number of ParticipantsFees in addition to the $25 non refundable booking fee
0-25 participantsNone
26-50$25 event fee
51-100$50 event fee
101-200$100 event fee
200+May be considered a Special Event and shall be evaluated by the Events Office.

Notes about 200+ people events:
  • A damage deposit is required for events with participants of more than 200. 
  • The cost of the deposit shall be dependent on the size and scope of the event. 
  • Setup and cleanup fees may be applied.       
  • Additional fees for Fire, Police, EMS may be applied dependent on the size and scope of the event.

Event Planning Resources

Possible Event Funding

Community Grant Program: This grant is to support community organizations that facilitate local activities which enhance amenities in sports and recreation, arts, culture, history and projects that promote the social well being of the residents of Chestermere.

Community Initiative Program: We recommend Organizers review and apply for the provincial program.

Questions?

Contact our events office by emailing events@chestermere.ca or call 403-207-7050. 

After submitting the steps above - Submit your community event or program to the City's online Event Calendar.